Vendor Application - 2025 Independence Day Celebration

Description

Thank you for your interest in our 2025 Independence Day Celebration

For this events, we are seeking a vast array of different vendors. Serving food and selling goods etc.

The Independence Day Celebration is a time for our community to come together in the spirit of unity, freedom, and tradition. It's a chance to honor the diverse stories that make up our nation's history and celebrate the values that bring us together. We welcome vendors from all backgrounds to apply and be a part of this patriotic celebration—showcasing the many flavors, crafts, and cultures that make Whidbey Island so special.

Event Details:
Vendors and Merchants will set up in Windjammer Park on July 4th-6th. This event requires vendors to be set up and present from 11-6pm on all 3 days. Staging will begin the morning of July 4th. An email explaining staging and breakdown/departing processes will be sent on or before June 24th.

A set pricing structure is preferred for all applicants. 

Security will be provided overnight on July 4-6th. As the first layer of protection of your property, it is recommended you keep your booth & items secure.

 

How to Apply & What to Expect:
The Independence Day Planning Committee will look over the applications and applicants will be notified their acceptance status, and emailed an invoice This is also when a current Certificate of Insurance* is due. Email document to Events@OakHarborChamber.com.

*The Certificate of Insurance MUST have Greater Oak Harbor Chamber of Commerce and City of Oak Harbor listed as Additionally Insured.

Special Dates for Application Process:
June 1st - If accepted, payment and Certificate of Insurance are due
June 24th - Staging and breakdown/departing instructions will be emailed
July 4th-6th – Independence Day Celebration 

Important terms and conditions for Applicants:

Submitting this application does not guarantee a spot at the Independence Day Celebration.  Payments and Certification of Insurance are due by June 1st.

Accepted vendors will be invoiced with a payment due date of June 1st. By submitting payment, vendors acknowledge and agree that all fees are non-refundable. This includes, but is not limited to, cancellation by the vendor for any reason or unforeseen circumstances such as weather, natural disasters, or other acts beyond the control of the event organizers. Failure to submit payment and the required documentation by June 1st will result in non-participation, and no refunds will be issued in such cases.

The Greater Oak Harbor Chamber of Commerce believes in equal opportunities for all vendors, and we will seek to fairly evaluate all applications. We reserve the right to deny acceptance of any applicant if past experience or other factors warrant exclusion.

As a participant of a Greater Oak Harbor Chamber of Commerce event, I fully agree to the following:

I recognize and acknowledge that I assume full risk of any injury, property damage or loss which I many sustain as a result my participation in the Independence Day Celebration. Furthermore, I understand that I should carry my own insurance and that I store my products at my own risk.

Vendors are responsible for charging any applicable sales tax for items sold. All sales tax must be submitted to the state. Knowing taxes and licensing is the law, and the responsibility of the vendor.

All vendors will be responsible for move in/move out and set up of their own booth. Vendors will receive specific instructions for load in and load out before the event. 

No refunds for cancellations due to no-show or inclement weather. 

All vendors must clean up their booth area before leaving. 

We look forward to working with you!
If you have any questions please email
events@oakharborchamber.com