Independence Day Celebration 2024 Merchant & Community Vendor Application

Description

Thank you for your interest in bringing your flair to the 2024 Independence Day Celebration.

This year's theme is Old-Fashioned 4th of July. Please add decorations that will go along with the theme.

The location of the community fair will be in Windjammer Park along with the carnival and fireworks. The community fair is scheduled for July 4 through July 6, 2024. This application is for a three-day event and vendors must commit to the three days from start, July 4, 10am, until end, July 6, 7pm. Staging will begin the morning of July 4. An email explaining staging and breakdown/departing processes will be sent on or before June 24.

Applications (via online) & photos of your booth (email to Events@OakHarborChamber.com) are due on or before June 10, 2024. The committee will look over the applications. Then, the applicants will be notified their acceptance status on June 14. We will email an invoice with a due date of June 21. This is also when a current Certificate of Liability Insurance* is due. Email document & photos to Events@OakHarborChamber.com.

Special Dates for Application Process:

June 10 - Applications & photos are due
June 14 - Notices of acceptance will be given via phone call or email
June 21 - If accepted, payment and Certificate of Liability are due
June 24  Staging and breakdown/departing instructions will be emailed
July 4-6 - Independence Day Celebration

Independence Day Celebration Details:

July 3-6 Carnival @ Windjammer

July 4
10am-7pm Community Fair @ Windjammer
11am-1pm Parade @ SE Pioneer Way
10pm Fireworks @ Windjammer

July 5
1pm-7pm Community Fair @ Windjammer

July 6
10am-7pm Community Fair @ Windjammer
11am-3pm Wags Pet Parade and Fair @ SE Pioneer Way & Flintstone Park


Security will be provided as another layer of protection to deter mischief in the evenings/nights of July 4 and July 5. As the first layer of protection of your property, it is recommended you keep your booth & items secure.

As a way to make the festival goers feel comfortable, vendors will be asked to have set advertised prices. In previous events, vendors would assess customers and then prices were determined. This is not Independence Day Celebration's culture.

*The Certificate of Liability needs to have Greater Oak Harbor Chamber of Commerce and City of Oak Harbor listed as Additionally Insured.

Here are the not-so fun but necessary details you must agree to: 

NO REFUNDS WILL BE GIVEN DUE TO INCLEMENT WEATHER OR VENDOR NON-PARTICIPATION.

The Greater Oak Harbor Chamber of Commerce believes in equal opportunities for all vendors and we will seek to fairly evaluate all applications. We reserve the right to deny acceptance of any applicant if past experience or other factors warrant exclusion.

As a participant of a Greater Oak Harbor Chamber of Commerce event, I fully agree to the following:
I recognize and acknowledge that I assume full risk of any injury, property damage or loss which I many sustain as a result my participation in the Holland Happening Festival. Furthermore, I understand that I should carry my own insurance and that I store my products at my own risk.
Vendors are responsible for charging any applicable sales tax for items sold. All sales tax must be submitted to the state. Knowing taxes and licensing is the law, and the responsibility of the vendor.

All vendors will be responsible for move in/move out and set up of their own booth. Vendors will receive specific instructions for load in and load out before the event. 
No refunds for cancellations due to no-show or inclement weather. 

All vendors must clean up their booth area before leaving. 

We look forward to working with you!
~Chamber Staff