WELCOME TO THE 2026 CHAMBER FOUNDATION HOLIDAY MARKET VENDOR APPLICATION
We’re looking for a diverse selection of artists, crafters, bakers, makers, and artisans to join us in showcasing and selling unique, locally made holiday gifts. Whether you create handmade crafts, delicious baked goods, or one-of-a-kind treasures, we’d love to have you be part of the event!
Please read the following information carefully before submitting your application. This page outlines important event details, application deadlines, payment and insurance requirements, and vendor terms and conditions.
We’re looking for a diverse selection of artists, crafters, bakers, makers, and artisans to join us in showcasing unique, locally made holiday gifts. Whether you create handmade crafts, delicious baked goods, or one-of-a-kind treasures, we’d love to have you join us!
Date: Saturday, November 21, 2026Time: 10 AM – 3 PMLocation: Oak Harbor Intermediate SchoolAddress: 150 SW 6th Ave., Oak Harbor, WABooth Pricing:10 x 10 Vendor Booth: $50Chamber Member Rate: $40Young Entrepreneur Booth: $25Vendor Attendance Requirement: All vendors must be fully set up and ready for shoppers by the event's opening at 10 AM and remain present throughout the event until 3 PM. Additional setup and breakdown instructions will be provided to accepted vendors before the event.
APPLICATION & ACCEPTANCE PROCESS
Vendor spaces are limited and will be awarded on a first-come, first-served basis among approved applicants. Applications will close on November 13, 2026, or earlier if all available spaces are filled.Submitting an application does not guarantee acceptance or a vendor space. All applications will be reviewed by the Oak Harbor Foundation Committee, and applicants will be notified of their acceptance status by the email provided on the application.The Oak Harbor Chamber Foundation is committed to providing fair and equal opportunities to applicants. However, the committee reserves the right to decline applications based on event needs, prior experience, failure to comply with event policies, or other relevant factors.
Accepted vendors will receive an invoice at the email address on their application. Payment and a current, event-specific Certificate of Insurance (COI) are due within five business days of acceptance, unless otherwise specified by a Chamber representative.Your COI must list both the Oak Harbor Chamber Foundation and Oak Harbor Public Schools as Additional Insureds.
The Oak Harbor Chamber Foundation 32630 State Rte 20,Oak Harbor, WA 98277Oak Harbor Public Schools350 S. Oak Harbor Street,Oak Harbor, WA 98277
Important: Both organizations must be listed as Additional Insureds on your COI. Certificates that do not meet this requirement will not be accepted. Please contact your insurance provider if you need assistance obtaining the required documentation.Failure to submit payment and the required COI by the specified deadline may result in forfeiture of your vendor space, which may then be offered to another applicant.
Submitting an application does not guarantee a vendor space at the 2026 Chamber Foundation Holiday Market. All applications are subject to review and approval by the Oak Harbor Foundation Committee.The Greater Oak Harbor Chamber of Commerce is committed to providing fair and equal opportunities to all applicants. However, we reserve the right to deny an application based on prior experience, failure to comply with event policies, or other relevant factors.
Accepted vendors will receive an invoice by email. Payment and a current Certificate of Insurance (COI) are due within five business days of acceptance, unless otherwise specified by a Chamber representative.All vendor fees are non-refundable once payment has been submitted. This policy applies to vendor cancellations for any reason, including unforeseen circumstances such as inclement weather, natural disasters, or other events beyond the control of the organizers.Failure to submit payment and the required COI by the specified deadline may result in forfeiture of the vendor space, which may then be offered to another applicant. No refunds will be issued.
By participating in 2026 Chamber Foundation Holiday Market, I acknowledge and agree to the following terms:
Assumption of Risk: I understand that I participate in the Chamber Foundation Holiday Market at my own risk and assume responsibility for any injury, property damage, or loss I may sustain in connection with my participation, to the extent permitted by law. I am responsible for obtaining appropriate insurance coverage and understand that I store and display my products at my own risk.
Sales Tax & Licensing: Vendors are responsible for obtaining all required licenses and permits, collecting applicable sales tax, and reporting and remitting taxes to the appropriate state and local agencies.
Booth Setup & Breakdown: Vendors are responsible for transporting their merchandise, setting up and dismantling their booths, and removing all personal property. Detailed load-in and load-out instructions will be provided before the event.
Cancellations & Inclement Weather: Vendor fees are non-refundable for cancellations, no-shows, or inclement weather. Refunds will not be issued for circumstances beyond the event organizers' control.
Cleanup: Vendors must clean their booth areas and remove all merchandise, trash, and personal belongings before departing the event.
If you have any questions about the application process or vendor requirements, please contact us at director@oakharborchamber.com.
Thank you for your interest in being part of the 2026 Chamber Foundation Holiday Market. We look forward to helping make this a wonderful holiday shopping experience for our community!
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